Dashboard | PreSkool - School Management ERP Admin Dashboard Template

Visitor Verification

Issue Pass

Verify Visitor

Pending Verification

9

awaiting ID or host

Verified Visitors

62

31 Jul 2026

Rejected Requests

4

access not authorised

Visitors Inside

34

of 62 verified

Today's Appointments

41

booked in advance

Quick:

Date: 31 Jul 2026 Clear all

	Verification ID	Visitor Name	Visitor Type	Host	Department	Visit Purpose	Appointment Time	ID Verification	Approval Status	Gate Status
	VVR-2026-0611	Ms. Hannah Lee ViewPro Systems Ltd · TECH-VP-078	Contractor	Mr. Alan PierceEstates Manager	Estates Office	Smart board calibrationSRV-2026-0424 · Room 204	09:00Arrived 10m late	Verified3 of 3 checks passed	Approved	Checked Out09:10 – 12:35 · 3h 25m
Visitor Profile Verification IDVVR-2026-0611 Visitor TypeContractor ReferenceViewPro Systems Ltd · TECH-VP-078 Contact+1 55 2214 8890 Emailh.lee@viewprosystems.example Identity Documents Company ID VP-078••••12 Passed Photograph captured at the desk CAM-MG-02 · 09:10 Passed Vendor register cross check Approved vendor list Passed Host Information HostMr. Alan Pierce RoleEstates Manager DepartmentEstates Office GateMain Gate · Reception desk · Lane 1 Gate OfficerMr. Samuel Roy · SEC-014 Appointment Details Visit PurposeSmart board calibration DetailSRV-2026-0424 · Room 204 Appointment09:00 Arrival09:10 Departure12:35 Verification Timeline Verification request raised 09:00 · Estates Office Identity documents verified 3 of 3 checks passed Host confirmed by Mr. Alan Pierce Estates Manager · Estates Office Visitor pass VP-2026-0841 issued 09:10 · valid to 13:10 Checked out and pass returned 12:35 · on site 3h 25m Gate Pass Information Pass NumberVP-2026-0841 Issued At09:10 Valid Until13:10 Gate RegisterGT-2026-0841 Pass StateReturned Security Notes ID Verified Standard · escorted Regular vendor on the approved list. Host confirmed the appointment by phone before the pass was issued. Tool case screened at the desk View Details Verification Panel Audit Log Verification record created 09:00 · Estates Office Identity checks verified 3 of 3 passed Decision recorded · Approved Mr. Samuel Roy · SEC-014 · Main Gate Visitor Pass VP-2026-0841.pdf Issued 09:10 · returned 12:35 · 42 KB Vendor Job Sheet.pdf SRV-2026-0424 · 74 KB
	VVR-2026-0617	Mrs. Janet Gourley Guardian of Lisa Gourley · II B	Guardian	Mrs. Ellen CruzClass Teacher · II B	Class Teacher	Guardian meetingDevice return · early collection	10:30Arrived 5m early	Verified3 of 3 checks passed	Approved	Checked Out10:25 – 11:25 · 1h 00m
Visitor Profile Verification IDVVR-2026-0617 Visitor TypeGuardian ReferenceGuardian of Lisa Gourley · II B Contact+1 55 7712 4409 Emailjanet.gourley@example.com Identity Documents Driving Licence DL-44••••71 Passed Guardian record match Student AD9892431 Passed Vehicle registration logged KA-05-MJ-2218 Passed Host Information HostMrs. Ellen Cruz RoleClass Teacher · II B DepartmentClass Teacher GateMain Gate · Reception desk · Lane 1 Gate OfficerMr. Samuel Roy · SEC-014 Appointment Details Visit PurposeGuardian meeting DetailDevice return · early collection Appointment10:30 Arrival10:25 Departure11:25 Verification Timeline Verification request raised 10:30 · Class Teacher Identity documents verified 3 of 3 checks passed Host confirmed by Mrs. Ellen Cruz Class Teacher · II B · Class Teacher Visitor pass VP-2026-0847 issued 10:25 · valid to 12:25 Checked out and pass returned 11:25 · on site 1h 00m Gate Pass Information Pass NumberVP-2026-0847 Issued At10:25 Valid Until12:25 Gate RegisterGT-2026-0847 Pass StateReturned Security Notes ID Verified Standard · escorted Guardian relationship confirmed on the student record before the pass was issued at the reception desk. No bag declared View Details Verification Panel Audit Log Verification record created 10:30 · Class Teacher Identity checks verified 3 of 3 passed Decision recorded · Approved Mr. Samuel Roy · SEC-014 · Main Gate Visitor Pass VP-2026-0847.pdf Issued 10:25 · returned 11:25 · 40 KB Early Exit Authorisation.pdf Signed by the class teacher · 56 KB
	VVR-2026-0623	Mr. Dinesh Varma FreshLine Foods · SUP-2023-008	Vendor	Ms. Rosa KleinCafeteria Manager	Cafeteria	Kitchen deliveryWeekly replenishment · Kitchen Store	14:00Arrived 15m late	Verified3 of 3 checks passed	Approved	Checked In14:15 · on site 1h 25m
Visitor Profile Verification IDVVR-2026-0623 Visitor TypeVendor ReferenceFreshLine Foods · SUP-2023-008 Contact+1 55 9925 4417 Emailorders@freshline.example Identity Documents Company ID FL-221••••08 Passed Delivery challan against the open order FreshLine Foods Passed Vehicle inspection at the barrier TN-09-DL-3312 Passed Host Information HostMs. Rosa Klein RoleCafeteria Manager DepartmentCafeteria GateService Gate · Rear service road · Dock 2 Gate OfficerMs. Fiona Marsh · SEC-031 Appointment Details Visit PurposeKitchen delivery DetailWeekly replenishment · Kitchen Store Appointment14:00 Arrival14:15 DepartureNot recorded Verification Timeline Verification request raised 14:00 · Cafeteria Identity documents verified 3 of 3 checks passed Host confirmed by Ms. Rosa Klein Cafeteria Manager · Cafeteria Visitor pass VP-2026-0859 issued 14:15 · valid to 16:15 Gate Pass Information Pass NumberVP-2026-0859 Issued At14:15 Valid Until16:15 Gate RegisterGT-2026-0859 Pass StateActive Security Notes ID Verified Restricted · service corridor only Access restricted to the service corridor and the dry store. Goods inward note due before the pass expires. Delivery crates checked at Dock 2 View Details Verification Panel Audit Log Verification record created 14:00 · Cafeteria Identity checks verified 3 of 3 passed Decision recorded · Approved Ms. Fiona Marsh · SEC-031 · Service Gate Visitor Pass VP-2026-0859.pdf Issued 14:15 · active · 41 KB Delivery Challan.pdf FreshLine Foods · 68 KB
	VVR-2026-0629	Mr. Victor Hale Walk in · no prior appointment	Visitor	Ms. Dana RuizAdmission Counsellor	Admission Office	Admission enquiryWalk in · prospectus collection	Walk inNo appointment	Verified3 of 3 checks passed	Auto-Approved	Pass ExpiredPass ended 14:15 · over by 1h 25m
Visitor Profile Verification IDVVR-2026-0629 Visitor TypeVisitor ReferenceWalk in · no prior appointment Contact+1 55 6620 1187 Emailv.hale@example.com Identity Documents National ID NID-77••••34 Passed Photograph captured at the desk CAM-NG-01 · 13:15 Passed Admission office walk in slot Confirmed at the desk Passed Host Information HostMs. Dana Ruiz RoleAdmission Counsellor DepartmentAdmission Office GateNorth Gate · North reception · Lane 1 Gate OfficerMs. Fiona Marsh · SEC-031 Appointment Details Visit PurposeAdmission enquiry DetailWalk in · prospectus collection AppointmentWalk in · none Arrival13:15 DepartureNot recorded Verification Timeline Verification request raised Walk in · raised at the gate Identity documents verified 3 of 3 checks passed Auto approved at the desk Walk in enquiry rule · 1 hour pass Visitor pass VP-2026-0871 issued 13:15 · valid to 14:15 Gate Pass Information Pass NumberVP-2026-0871 Issued At13:15 Valid Until14:15 Gate RegisterGT-2026-0871 Pass StateExpired Security Notes ID Verified Standard · north block only Auto approved under the walk in enquiry rule. One hour pass has lapsed with no exit scan recorded. No bag declared Issue Pass View Details Verification Panel Audit Log Verification record created North Gate · walk in Identity checks verified 3 of 3 passed Decision recorded · Auto-Approved Ms. Fiona Marsh · SEC-031 · North Gate Visitor Pass VP-2026-0871.pdf Issued 13:15 · expired 14:15 · 39 KB
	VVR-2026-0635	Ms. Nadia Fern Dell Technologies · TECH-DL-093	Contractor	Mrs. Alice RayChief Warden	Administration	Laptop battery serviceSRV-2026-0453 · Admin Office	12 Aug 09:00In 11d 17h 20m	Pending1 of 3 checks passed	Approved	Awaiting ArrivalMain Gate · pass on arrival
Visitor Profile Verification IDVVR-2026-0635 Visitor TypeContractor ReferenceDell Technologies · TECH-DL-093 Contact+1 55 8830 2145 Emailprosupport@dell.example Identity Documents Pre registration by the estates office Raised 24 Jul 2026 Passed Company ID DL-093••••27 Pending Photograph on arrival To be captured at the desk Pending Host Information HostMrs. Alice Ray RoleChief Warden DepartmentAdministration GateMain Gate · Reception desk · Lane 1 Gate OfficerNot assigned Appointment Details Visit PurposeLaptop battery service DetailSRV-2026-0453 · Admin Office Appointment12 Aug 09:00 ArrivalNot arrived DepartureNot recorded Verification Timeline Verification request raised 12 Aug 09:00 · Administration Identity checks outstanding 2 check(s) awaiting completion Host confirmed by Mrs. Alice Ray Chief Warden · Administration Gate Pass Information No pass issued Issued on arrival at the gate Security Notes ID Pending Standard · escorted Host approval is on record. ID checks complete at the gate on the day of the visit. Tool kit to be declared on arrival Check-In View Details Verification Panel Audit Log Verification record created 12 Aug 09:00 · Administration Identity checks pending 1 of 3 passed Decision recorded · Approved Not assigned · Main Gate Pre Registration Form.pdf Raised 24 Jul 2026 · 48 KB Vendor Job Sheet.pdf SRV-2026-0453 · 71 KB
	VVR-2026-0641	Ms. Beatriz Alonso Prospective parent · Grade VI enquiry	Guardian	Ms. Dana RuizAdmission Counsellor	Admission Office	Admission interviewGrade VI intake · 2027 session	16:30In 50m	Pending2 of 3 checks passed	Pending Host	Awaiting ArrivalMain Gate · pass on arrival
Visitor Profile Verification IDVVR-2026-0641 Visitor TypeGuardian ReferenceProspective parent · Grade VI enquiry Contact+1 55 3372 9908 Emailb.alonso@example.com Identity Documents National ID NID-52••••19 Passed Appointment booking reference ADM-2026-0742 Passed Host confirmation Awaiting the admission counsellor Pending Host Information HostMs. Dana Ruiz RoleAdmission Counsellor DepartmentAdmission Office GateMain Gate · Reception desk · Lane 1 Gate OfficerNot assigned Appointment Details Visit PurposeAdmission interview DetailGrade VI intake · 2027 session Appointment16:30 ArrivalNot arrived DepartureNot recorded Verification Timeline Verification request raised 16:30 · Admission Office Identity checks outstanding 1 check(s) awaiting completion Awaiting host confirmation Ms. Dana Ruiz · Admission Counsellor Gate Pass Information No pass issued Issued once the host confirms Security Notes ID Pending Standard · escorted ID checks are complete. The pass will be issued once the admission counsellor confirms the slot. No bag declared Approve / Reject View Details Verification Panel Audit Log Verification record created 16:30 · Admission Office Identity checks pending 2 of 3 passed Decision recorded · Pending Host Not assigned · Main Gate Appointment Booking.pdf Raised 28 Jul 2026 · 46 KB
	VVR-2026-0647	Mr. Karan Mehta Global Paper Mills · SUP-2019-004	Vendor	Mr. Alan PierceStore Manager	Store Office	Stationery deliveryPO-2026-0188 · Main Store	11:004h 40m ago · refused	Failed0 of 3 checks passed	Rejected	Not AuthorizedEntry refused at the gate
Visitor Profile Verification IDVVR-2026-0647 Visitor TypeVendor ReferenceGlobal Paper Mills · SUP-2019-004 Contact+1 55 2240 6611 Emailorders@globalpaper.example Identity Documents Company ID Expired 30 Jun 2026 Failed Delivery challan Order number did not match Failed Supplier register cross check Driver not on the register Pending Host Information HostMr. Alan Pierce RoleStore Manager DepartmentStore Office GateService Gate · Rear service road · Dock 1 Gate OfficerMs. Fiona Marsh · SEC-031 Appointment Details Visit PurposeStationery delivery DetailPO-2026-0188 · Main Store Appointment11:00 ArrivalNot arrived DepartureNot recorded Verification Timeline Verification request raised 11:00 · Store Office Identity verification failed 2 check(s) failed Access request rejected Ms. Fiona Marsh · SEC-031 · Service Gate Gate Pass Information Pass refused Entry not authorised Security Notes ID Failed Not granted Expired company ID and a challan that did not match PO-2026-0188. Supplier asked to send a registered driver. Not screened · entry refused Verify Identity View Details Verification Panel Audit Log Verification record created 11:00 · Store Office Identity checks failed 0 of 3 passed Decision recorded · Rejected Ms. Fiona Marsh · SEC-031 · Service Gate Verification Failure Report.pdf Raised 11:10 · 54 KB
	VVR-2026-0653	Mr. Owen Blake Walk in · hostel block	Visitor	Not confirmedNo warden approval on record	Hostel Office	Unscheduled hostel visitOutside visiting hours · no host	Walk inNo appointment	Failed1 of 3 checks passed	Rejected	Not AuthorizedEntry refused at the gate
Visitor Profile Verification IDVVR-2026-0653 Visitor TypeVisitor ReferenceWalk in · hostel block Contact+1 55 3341 7726 EmailNot provided Identity Documents National ID NID-31••••90 Passed Hostel visiting window Visit falls outside 16:00 to 18:00 Failed Warden approval Not found on the visitor register Failed Host Information HostNot confirmed RoleNo warden approval on record DepartmentHostel Office GateHostel Gate · Everest Hostel · Barrier 1 Gate OfficerMr. Imran Qadir · SEC-022 Appointment Details Visit PurposeUnscheduled hostel visit DetailOutside visiting hours · no host AppointmentWalk in · none ArrivalNot arrived DepartureNot recorded Verification Timeline Verification request raised Walk in · raised at the gate Identity verification failed 2 check(s) failed Access request rejected Mr. Imran Qadir · SEC-022 · Hostel Gate Gate Pass Information Pass refused Entry not authorised Security Notes ID Failed Not granted Hostel visiting hours are 16:00 to 18:00 with warden approval. Advised to book through the hostel office. Not screened · turned away Verify Identity View Details Verification Panel Audit Log Verification record created Hostel Gate · walk in Identity checks failed 1 of 3 passed Decision recorded · Rejected Mr. Imran Qadir · SEC-022 · Hostel Gate Access Denial Report.pdf Raised 14:05 · 52 KB

Showing 1–8 of 75 verification records · register as at 15:40

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Date	In	Out	Purpose
31 Jul 2026	09:10	12:35	Calibration
28 Jan 2026	10:05	13:20	Calibration
14 Sep 2024	09:40	16:15	Warranty repair

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Visitor Verification

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41

Visitor Profile

Identity Documents

Company ID

Photograph captured at the desk

Vendor register cross check

Host Information

Appointment Details

Verification Timeline

Verification request raised

Identity documents verified

Host confirmed by Mr. Alan Pierce

Visitor pass VP-2026-0841 issued

Checked out and pass returned

Gate Pass Information

Security Notes

Audit Log

Verification record created

Identity checks verified

Decision recorded · Approved

Visitor Pass VP-2026-0841.pdf

Vendor Job Sheet.pdf

Visitor Profile

Identity Documents

Driving Licence

Guardian record match

Vehicle registration logged

Host Information

Appointment Details

Verification Timeline

Verification request raised

Identity documents verified

Host confirmed by Mrs. Ellen Cruz

Visitor pass VP-2026-0847 issued

Checked out and pass returned

Gate Pass Information

Security Notes

Audit Log

Verification record created

Identity checks verified

Decision recorded · Approved

Visitor Pass VP-2026-0847.pdf

Early Exit Authorisation.pdf

Visitor Profile

Identity Documents

Company ID

Delivery challan against the open order

Vehicle inspection at the barrier

Host Information

Appointment Details

Verification Timeline

Verification request raised

Identity documents verified

Host confirmed by Ms. Rosa Klein

Visitor pass VP-2026-0859 issued

Gate Pass Information

Security Notes

Audit Log

Verification record created

Identity checks verified

Decision recorded · Approved

Visitor Pass VP-2026-0859.pdf

Delivery Challan.pdf

Visitor Profile

Identity Documents

National ID

Photograph captured at the desk

Admission office walk in slot