Asset Allocation
Total Allocations
312
2026 / 2027 to date
Active Allocations
218
70% of the register
Returned Assets
78
avg. 21 days held
Pending Returns
11
due within 30 days
Overdue Returns
5
oldest 18 days late
Quick:
Academic Year: 2026 / 2027
Clear all
| Allocation ID | Asset | Asset ID | Category | Allocated To | Department / Class | Allocated Date | Expected Return | Current Status | Condition | Actions | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ALL-2026-0311 |
Interactive Smart Board 75"
ViewPro VB-750 · 1 unit
|
AST-2026-0142 | IT Equipment | 
Ms. Priya Raman
Assistant Warden · EMP-2021-046
|
AcademicMain Block · Room 204 | 12 Apr 2023 | No return datePermanent allocation | Active | Good | |||
Asset InformationAsset IDAST-2026-0142
AssetViewPro VB-750 · 1 unit
CategoryIT Equipment
Home LocationMain Block · Room 204
Allocation IDALL-2026-0311
Assignee ProfileAssigneeMs. Priya Raman
TypeStaff
ReferenceAssistant Warden · EMP-2021-046
Department / ClassAcademic
LocationMain Block · Room 204
Allocation HistoryAllocated to Ms. Priya Raman12 Apr 2023 · Room 204Relocated from Room 11804 Jan 2025 · EstatesReturn InformationAllocated On12 Apr 2023
Expected ReturnNo return date
Actual ReturnNot returned
Held For1206 days
Return ConditionTo be verified
Asset Condition
Good
Checked 31 Jul 2026
Panel and stylus in good order. Touch layer replaced under warranty in Sep 2024. Approval DetailsRequested ByMs. Priya Raman
Approved ByEstates Manager
Approved On11 Apr 2023
Request RefREQ-2023-0141
Approval RouteDepartment head → Estates
Supporting DocumentsInternal NotesPermanent classroom fixture. No return date; reviewed at each annual asset verification. |
||||||||||||
| ALL-2026-0318 |
Dell Latitude 5540 Laptop
Latitude 5540 · 1 unit
|
AST-2026-0155 | IT Equipment | 
Mrs. Alice Ray
Chief Warden · EMP-2019-014
|
AdministrationMain Block · Admin Office | 8 Apr 2025 | 31 Mar 2027Due in 243 days | Active | Excellent | |||
Asset InformationAsset IDAST-2026-0155
AssetLatitude 5540 · 1 unit
CategoryIT Equipment
Home LocationMain Block · Admin Office
Allocation IDALL-2026-0318
Assignee ProfileAssigneeMrs. Alice Ray
TypeStaff
ReferenceChief Warden · EMP-2019-014
Department / ClassAdministration
LocationMain Block · Admin Office
Allocation HistoryAllocated to Mrs. Alice Ray08 Apr 2025 · Admin OfficeReturn InformationAllocated On8 Apr 2025
Expected Return31 Mar 2027
Actual ReturnNot returned
Held For479 days
Return ConditionTo be verified
Asset Condition
Excellent
Checked 31 Jul 2026
No physical damage. Battery health 94% at the March 2026 check. Approval DetailsRequested ByMrs. Alice Ray
Approved ByEstates Manager
Approved On7 Apr 2025
Request RefREQ-2025-0204
Approval RouteDepartment head → Estates
Supporting DocumentsInternal NotesHolds hostel allocation records. Data wipe required before any transfer or return. |
||||||||||||
| ALL-2026-0325 |
Science Lab Microscope Set
OptiLab M200 · 4 of 20 units
|
AST-2025-0088 | Lab Equipment |
Class VI A
34 students · practical sessions
|
ScienceScience Block · Lab 1 | 11 Feb 2026 | 27 Feb 2026Returned 27 Feb 2026 | Returned | Good | |||
Asset InformationAsset IDAST-2025-0088
AssetOptiLab M200 · 4 of 20 units
CategoryLab Equipment
Home LocationScience Block · Lab 1
Allocation IDALL-2026-0325
Assignee ProfileAssigneeClass VI A
TypeClassroom
Reference34 students · practical sessions
Department / ClassScience
LocationScience Block · Lab 1
Allocation History4 units loaned to Lab 111 Feb 2026 · ScienceAll 4 units returned27 Feb 2026 · verified on receiptReturn InformationAllocated On11 Feb 2026
Expected Return27 Feb 2026
Actual Return27 Feb 2026
Held For16 days
Return ConditionGood
Asset Condition
Good
Checked 27 Feb 2026
All four units returned complete with cases. Optics inspected and cleared. Approval DetailsRequested ByClass VI A
Approved ByHead of Science
Approved On10 Feb 2026
Request RefREQ-2026-0071
Approval RouteDepartment head → Estates
Internal NotesShort-term loan for the Term II practical block. Returned on the due date. |
||||||||||||
| ALL-2026-0332 |
Library Photocopier
CanonPro IR-2625 · 1 unit
|
AST-2023-0019 | Office Equipment | 
Ms. Carla Mendes
Assistant Warden · EMP-2024-088
|
LibraryLibrary · Ground Floor | 5 Jul 2026 | 31 Mar 2027Due in 243 days | Damage Reported | Poor | |||
Asset InformationAsset IDAST-2023-0019
AssetCanonPro IR-2625 · 1 unit
CategoryOffice Equipment
Home LocationLibrary · Ground Floor
Allocation IDALL-2026-0332
Assignee ProfileAssigneeMs. Carla Mendes
TypeStaff
ReferenceAssistant Warden · EMP-2024-088
Department / ClassLibrary
LocationLibrary · Ground Floor
Allocation HistoryCustodian changed to Ms. Carla Mendes05 Jul 2026 · LibraryDamage reported — drum unit failure29 Jul 2026 · DMG-2026-0044Return InformationAllocated On5 Jul 2026
Expected Return31 Mar 2027
Actual ReturnNot returned
Held For26 days
Return ConditionTo be verified
Asset Condition
Poor
Checked 31 Jul 2026
Drum unit failed on 29 Jul 2026. Out of warranty; repair quoted at $260. Approval DetailsRequested ByMs. Carla Mendes
Approved ByEstates Manager
Approved On4 Jul 2026
Request RefREQ-2026-0288
Approval RouteDepartment head → Estates
Supporting DocumentsInternal NotesRepair quote of $260 exceeds sensible spend against a $400 book value. Retirement proposed. |
||||||||||||
| ALL-2026-0338 |
Student Loan Chromebook
Acer C734 · 1 unit
|
AST-2026-0182 | IT Equipment | 
Lisa Gourley
II B · AD9892431
|
AcademicClass II B · A-104 | 15 Jun 2026 | 24 Jul 20267 days overdue | Overdue Return | Good | |||
Asset InformationAsset IDAST-2026-0182
AssetAcer C734 · 1 unit
CategoryIT Equipment
Home LocationClass II B · A-104
Allocation IDALL-2026-0338
Assignee ProfileAssigneeLisa Gourley
TypeStudent
ReferenceII B · AD9892431
Department / ClassAcademic
LocationClass II B · A-104
Allocation HistoryIssued under the student device loan scheme15 Jun 2026 · AcademicReturn reminder sent to the guardian25 Jul 2026 · automatedReturn InformationAllocated On15 Jun 2026
Expected Return24 Jul 2026
Actual ReturnNot returned
Held For46 days
Return ConditionTo be verified
Asset Condition
Good
Checked 31 Jul 2026
Reported working at issue. Condition to be verified on return. Approval DetailsRequested ByLisa Gourley
Approved ByClass Teacher
Approved On14 Jun 2026
Request RefREQ-2026-0233
Approval RouteDepartment head → Estates
Supporting DocumentsInternal NotesGuardian Janet Gourley contacted on 25 Jul. Device to be handed in at the library desk. |
||||||||||||
| ALL-2026-0344 |
Hostel Bunk Bed Set
SteelRest BR-2 · 8 of 12 units
|
AST-2026-0161 | Furniture |
Everest Hostel
Block B · boys wing
|
HostelEverest Hostel · Block B | 2 Jun 2025 | 30 Jun 2026Returned 30 Jun 2026 | Returned | Good | |||
Asset InformationAsset IDAST-2026-0161
AssetSteelRest BR-2 · 8 of 12 units
CategoryFurniture
Home LocationEverest Hostel · Block B
Allocation IDALL-2026-0344
Assignee ProfileAssigneeEverest Hostel
TypeDepartment
ReferenceBlock B · boys wing
Department / ClassHostel
LocationEverest Hostel · Block B
Allocation History8 units issued to Block B02 Jun 2025 · HostelAll 8 units returned to store30 Jun 2026 · EstatesReturn InformationAllocated On2 Jun 2025
Expected Return30 Jun 2026
Actual Return30 Jun 2026
Held For393 days
Return ConditionGood
Asset Condition
Good
Checked 30 Jun 2026
Frames re-tightened on return. No welds cracked; all fixings present. Approval DetailsRequested ByEverest Hostel
Approved ByHostel Director
Approved On1 Jun 2025
Request RefREQ-2025-0159
Approval RouteDepartment head → Estates
Internal NotesBack in the Block A store as spare stock for the hostel waiting list. |
||||||||||||
| ALL-2026-0351 |
Sports Equipment Kit
Mixed kit · 40 pieces
|
AST-2026-0195 | Sports Equipment | 
Mr. Ethan Brooks
Junior Warden · EMP-2023-071
|
AcademicSports Ground · Store 2 | 20 Jul 2026 | 20 Aug 2026Due in 20 days | Pending Return | Fair | |||
Asset InformationAsset IDAST-2026-0195
AssetMixed kit · 40 pieces
CategorySports Equipment
Home LocationSports Ground · Store 2
Allocation IDALL-2026-0351
Assignee ProfileAssigneeMr. Ethan Brooks
TypeStaff
ReferenceJunior Warden · EMP-2023-071
Department / ClassAcademic
LocationSports Ground · Store 2
Allocation HistoryIssued for the inter-house tournament20 Jul 2026 · AcademicReturn InformationAllocated On20 Jul 2026
Expected Return20 Aug 2026
Actual ReturnNot returned
Held For11 days
Return ConditionTo be verified
Asset Condition
Fair
Checked 31 Jul 2026
Two footballs and one net showing wear at issue. Noted on the issue checklist. Approval DetailsRequested ByMr. Ethan Brooks
Approved BySports Coordinator
Approved On19 Jul 2026
Request RefREQ-2026-0271
Approval RouteDepartment head → Estates
Supporting DocumentsInternal NotesKit needed back before the August inter-school fixture. Worn items to be replaced first. |
||||||||||||
| ALL-2026-0356 |
Commercial Refrigerator
ColdMax CR-800 · 1 unit
|
AST-2026-0170 | Kitchen Equipment |
Cafeteria Department
Main kitchen team
|
CafeteriaMain Block · Kitchen | 11 Apr 2025 | No return datePermanent allocation | Active | Excellent | |||
Asset InformationAsset IDAST-2026-0170
AssetColdMax CR-800 · 1 unit
CategoryKitchen Equipment
Home LocationMain Block · Kitchen
Allocation IDALL-2026-0356
Assignee ProfileAssigneeCafeteria Department
TypeDepartment
ReferenceMain kitchen team
Department / ClassCafeteria
LocationMain Block · Kitchen
Allocation HistoryInstalled in the main kitchen11 Apr 2025 · CafeteriaReturn InformationAllocated On11 Apr 2025
Expected ReturnNo return date
Actual ReturnNot returned
Held For476 days
Return ConditionTo be verified
Asset Condition
Excellent
Checked 31 Jul 2026
Compressor under warranty to 31 Mar 2030. Temperature audit passed 01 Jul 2026. Approval DetailsRequested ByCafeteria Department
Approved ByEstates Manager
Approved On10 Apr 2025
Request RefREQ-2025-0219
Approval RouteDepartment head → Estates
Supporting DocumentsInternal NotesFixed installation. Holds perishable stock for the daily cafeteria menu. |
||||||||||||
Showing 1–8 of 312 allocations
…