Asset Maintenance
Scheduled Services
34
next 30 days
In Progress
9
technician on site
Completed
186
2026 / 2027 to date
Overdue Services
6
oldest 24 days late
Out of Service
4
awaiting parts or decision| Service ID | Asset | Asset ID | Maintenance Type | Scheduled Date | Service Vendor | Estimated Cost | Last Service | Next Service | Status | Actions | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| SRV-2026-0412 |
School Bus BUS-03
Volvo 9400 · 52 seats
|
AST-2019-0007Vehicle | Preventive MaintenanceQuarterly road service · safety check | 8 Aug 2026Due in 8 days |
Volvo Commercial Services
AMC-2024-011 · regional workshop
|
$860.00Parts $380.00 | 8 May 202684 days ago | 8 Nov 2026Quarterly cycle | Scheduled | |||
Asset InformationAsset IDAST-2019-0007
ModelVolvo 9400 · 52 seats
CategoryVehicle
LocationTransport Yard · Bay 3
CustodianTransport Department
Maintenance ScheduleService IDSRV-2026-0412
Maintenance TypePreventive Maintenance
Scheduled Date8 Aug 2026
Last Service8 May 2026
Next Service8 Nov 2026
Service HistoryQuarterly service completed08 May 2026 · $840 · Volvo CommercialTyre rotation and alignment06 Feb 2026 · $310 · Volvo CommercialSpare Parts UsedBrake pad set (front)Qty 1 · $180.00 eachOil filterQty 1 · $40.00 eachAir filterQty 2 · $80.00 eachParts Total$380.00
Technician DetailsTechnicianMr. Rajesh Kumar
RoleSenior Vehicle Technician
Technician IDTECH-VC-114
Service VendorVolvo Commercial Services
Contact+1 55 4176 2280
Cost BreakdownLabour$320.00
Spare Parts$380.00
Consumables$90.00
Call-out Charge$70.00
Estimated Cost$860.00
Warranty Status
Warranty Expired
Ended 31 Mar 2025
Purchased On1 Apr 2020
Cover5 years powertrain
Purchase Value$58,000
Powertrain cover lapsed on 31 Mar 2025. All work is now billed to the transport budget. Internal NotesService must fall in the mid-term break. The bus is off the route for a full day. |
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| SRV-2026-0418 |
Commercial Refrigerator
ColdMax CR-800 · 1 unit
|
AST-2026-0170Kitchen Equipment | Preventive MaintenanceCompressor service · gas and seal check | 5 Aug 2026Due in 5 days |
ColdMax Refrigeration
AMC-2025-046 · kitchen contract
|
$240.00Parts $60.00 | 5 Feb 2026176 days ago | 5 Feb 2027Half yearly cycle | Scheduled | |||
Asset InformationAsset IDAST-2026-0170
ModelColdMax CR-800 · 1 unit
CategoryKitchen Equipment
LocationMain Block · Kitchen
CustodianCafeteria Department
Maintenance ScheduleService IDSRV-2026-0418
Maintenance TypePreventive Maintenance
Scheduled Date5 Aug 2026
Last Service5 Feb 2026
Next Service5 Feb 2027
Service HistoryHalf-yearly service completed05 Feb 2026 · $225 · ColdMax RefrigerationTemperature audit passed01 Jul 2026 · in house · no costSpare Parts UsedCompressor gasketQty 1 · $35.00 eachDoor seal stripQty 1 · $25.00 eachParts Total$60.00
Technician DetailsTechnicianMr. Samuel Ortiz
RoleRefrigeration Engineer
Technician IDTECH-CM-032
Service VendorColdMax Refrigeration
Contact+1 55 3390 7714
Cost BreakdownLabour$120.00
Spare Parts$60.00
Consumables$30.00
Call-out Charge$30.00
Estimated Cost$240.00
Warranty Status
In Warranty
Until 31 Mar 2030
Purchased On1 Apr 2025
Cover5 years compressor
Purchase Value$2,800
Compressor is covered to 31 Mar 2030. Seals, gaskets and labour fall outside the cover. Internal NotesBook before 06:30 so the unit is back in service ahead of breakfast prep. |
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| SRV-2026-0424 |
Interactive Smart Board 75"
ViewPro VB-750 · 1 unit
|
AST-2026-0142IT Equipment | CalibrationTouch layer calibration · half yearly | 28 Jul 2026Started 28 Jul 2026 |
ViewPro Systems Ltd
AMC-2023-004 · on-site cover
|
$150.00Parts $30.00 | 28 Jan 2026184 days ago | 28 Jan 2027Half yearly cycle | In Progress | |||
Asset InformationAsset IDAST-2026-0142
ModelViewPro VB-750 · 1 unit
CategoryIT Equipment
LocationMain Block · Room 204
CustodianMs. Priya Raman
Maintenance ScheduleService IDSRV-2026-0424
Maintenance TypeCalibration
Scheduled Date28 Jul 2026
Last Service28 Jan 2026
Next Service28 Jan 2027
Service HistoryCalibration completed28 Jan 2026 · $145 · ViewPro SystemsTouch layer replaced under warranty14 Sep 2024 · no cost · ViewPro SystemsSpare Parts UsedStylus tip setQty 2 · $15.00 eachParts Total$30.00
Technician DetailsTechnicianMs. Hannah Lee
RoleDisplay Calibration Specialist
Technician IDTECH-VP-078
Service VendorViewPro Systems Ltd
Contact+1 55 2214 8890
Cost BreakdownLabour$100.00
Spare Parts$30.00
Call-out Charge$20.00
Estimated Cost$150.00
Warranty Status
In Warranty
Until 31 Mar 2028
Purchased On1 Apr 2023
Cover5 years on-site
Purchase Value$4,800
On-site cover runs to 31 Mar 2028. Routine calibration is a chargeable service, not a defect. Internal NotesRoom 204 is free after period 4. Technician signed in at the estates desk at 09:10. |
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| SRV-2026-0431 |
Library Photocopier
CanonPro IR-2625 · 1 unit
|
AST-2023-0019Office Equipment | Emergency RepairDrum unit failure · DMG-2026-0044 | 30 Jul 2026Repair on hold |
CanonPro Office Solutions
Pay per call · no contract
|
$260.00Parts $150.00 | 12 Mar 2026141 days ago | Not scheduledAwaiting decision | Out of Service | |||
Asset InformationAsset IDAST-2023-0019
ModelCanonPro IR-2625 · 1 unit
CategoryOffice Equipment
LocationLibrary · Ground Floor
CustodianMs. Carla Mendes
Maintenance ScheduleService IDSRV-2026-0431
Maintenance TypeEmergency Repair
Scheduled Date30 Jul 2026
Last Service12 Mar 2026
Next ServiceNot scheduled
Service HistoryRoutine toner and roller service12 Mar 2026 · $95 · CanonPro OfficeDamage reported by the custodian29 Jul 2026 · DMG-2026-0044Spare Parts UsedDrum unit IR-2625Qty 1 · $150.00 eachParts Total$150.00
Technician DetailsTechnicianMr. Daniel Pierce
RoleField Service Engineer
Technician IDTECH-CP-021
Service VendorCanonPro Office Solutions
Contact+1 55 6642 1109
Cost BreakdownLabour$80.00
Spare Parts$150.00
Consumables$30.00
Estimated Cost$260.00
Warranty Status
Warranty Expired
Ended 31 Mar 2023
Purchased On1 Apr 2021
Cover2 years comprehensive
Purchase Value$2,400
Warranty expired on 31 Mar 2023. The full repair cost falls on the school. Internal NotesRepair quote sits close to the book value. Estates has asked for a retirement review first. |
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| SRV-2026-0436 |
Science Lab Microscope Set
OptiLab M200 · 20 units
|
AST-2025-0088Lab Equipment | InspectionOptical inspection · half yearly | 20 Jul 202611 days overdue |
OptiLab Instruments
Pay per call · science budget
|
$180.00Parts $50.00 | 20 Jan 2026192 days ago | 20 Jan 2027Half yearly cycle | Overdue | |||
Asset InformationAsset IDAST-2025-0088
ModelOptiLab M200 · 20 units
CategoryLab Equipment
LocationScience Block · Lab 1
CustodianHead of Science
Maintenance ScheduleService IDSRV-2026-0436
Maintenance TypeInspection
Scheduled Date20 Jul 2026
Last Service20 Jan 2026
Next Service20 Jan 2027
Service HistoryOptical inspection completed20 Jan 2026 · $175 · OptiLab Instruments4 units returned from a Class VI A loan27 Feb 2026 · optics clearedSpare Parts UsedCalibration slide setQty 1 · $50.00 eachParts Total$50.00
Technician DetailsTechnicianDr. Meera Nair
RoleCalibration Engineer
Technician IDTECH-OL-009
Service VendorOptiLab Instruments
Contact+1 55 7708 3325
Cost BreakdownLabour$100.00
Spare Parts$50.00
Consumables$30.00
Estimated Cost$180.00
Warranty Status
Warranty Expired
Ended 31 Mar 2025
Purchased On1 Apr 2022
Cover3 years parts only
Purchase Value$3,600
Parts cover lapsed on 31 Mar 2025. Repairs are billed to the science consumables budget. Internal NotesVendor rescheduled twice. Second reminder issued to OptiLab on 28 Jul 2026. |
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| SRV-2026-0441 |
Desktop Computer Lot
HP ProDesk 400 · 15 units
|
AST-2024-0031IT Equipment | AMC ServiceAnnual contract service · 15 units | 15 Jul 2026Completed 15 Jul 2026 |
HP Inc · education channel
AMC-2020-018 · lab contract
|
$450.00Parts $150.00 | 15 Jul 202616 days ago | 15 Jan 2027Half yearly cycle | Completed | |||
Asset InformationAsset IDAST-2024-0031
ModelHP ProDesk 400 · 15 units
CategoryIT Equipment
LocationMain Block · Computer Lab
CustodianIT Department
Maintenance ScheduleService IDSRV-2026-0441
Maintenance TypeAMC Service
Scheduled Date15 Jul 2026
Last Service15 Jul 2026
Next Service15 Jan 2027
Service HistoryAMC service completed15 Jul 2026 · $450 · HP IncAMC service completed15 Jan 2026 · $415 · HP IncSpare Parts UsedSSD 256 GBQty 3 · $40.00 eachThermal paste sachetQty 15 · $2.00 eachParts Total$150.00
Technician DetailsTechnicianMr. Kevin Shaw
RoleHardware Service Technician
Technician IDTECH-HP-140
Service VendorHP Inc · education channel
Contact+1 55 9012 4460
Cost BreakdownLabour$240.00
Spare Parts$150.00
Consumables$60.00
Estimated Cost$450.00
Actual Cost$450.00
Variance$0.00
Warranty Status
Warranty Expired
Ended 31 Mar 2023
Purchased On1 Apr 2020
Cover3 years on-site
Purchase Value$9,000
On-site cover expired on 31 Mar 2023. The lot now runs on a paid annual contract. Internal NotesThree failing drives replaced. All 15 units imaged and returned to the lab the same day. |
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| SRV-2026-0447 |
Hostel Bunk Bed Set
SteelRest BR-2 · 12 units
|
AST-2026-0161Furniture | RepairFrame re-tightening · 3 of 12 units | 2 Jul 2026Completed 3 Jul 2026 |
SteelRest Furnishings
Pay per call · hostel budget
|
$120.00Parts $30.00 | 3 Jul 202628 days ago | 3 Jul 2027Annual cycle | Completed | |||
Asset InformationAsset IDAST-2026-0161
ModelSteelRest BR-2 · 12 units
CategoryFurniture
LocationEverest Hostel · Block B
CustodianHostel Department
Maintenance ScheduleService IDSRV-2026-0447
Maintenance TypeRepair
Scheduled Date2 Jul 2026
Last Service3 Jul 2026
Next Service3 Jul 2027
Service HistoryAnnual frame check completed02 Jul 2025 · $110 · SteelRest Furnishings8 units returned to store30 Jun 2026 · frames re-tightenedSpare Parts UsedFrame bolt kitQty 3 · $10.00 eachParts Total$30.00
Technician DetailsTechnicianMr. Arun Das
RoleFabrication Technician
Technician IDTECH-SR-055
Service VendorSteelRest Furnishings
Contact+1 55 4453 6621
Cost BreakdownLabour$80.00
Spare Parts$30.00
Consumables$10.00
Estimated Cost$120.00
Actual Cost$135.00
Variance+$15.00
Warranty Status
In Warranty
Until 31 Mar 2034
Purchased On1 Apr 2024
Cover10 years frame
Purchase Value$3,000
Frame warranty runs to 31 Mar 2034, but bolt wear is excluded and was billed to the hostel. Internal NotesWork ran into a second day. One extra hour of labour was approved by the hostel director. |
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| SRV-2026-0453 |
Dell Latitude 5540 Laptop
Latitude 5540 · 1 unit
|
AST-2026-0155IT Equipment | Preventive MaintenanceBattery and thermal service | 12 Aug 2026Due in 12 days |
Dell Technologies
AMC-2025-029 · next business day
|
$95.00Parts $40.00 | 12 Feb 2026169 days ago | 12 Feb 2027Half yearly cycle | Scheduled | |||
Asset InformationAsset IDAST-2026-0155
ModelLatitude 5540 · 1 unit
CategoryIT Equipment
LocationMain Block · Admin Office
CustodianMrs. Alice Ray
Maintenance ScheduleService IDSRV-2026-0453
Maintenance TypePreventive Maintenance
Scheduled Date12 Aug 2026
Last Service12 Feb 2026
Next Service12 Feb 2027
Service HistoryThermal service completed12 Feb 2026 · $80 · Dell TechnologiesBattery health check — 94%18 Mar 2026 · in house · no costSpare Parts UsedReplacement batteryQty 1 · $40.00 eachParts Total$40.00
Technician DetailsTechnicianMs. Nadia Fern
RoleField Service Technician
Technician IDTECH-DL-093
Service VendorDell Technologies
Contact+1 55 8830 2145
Cost BreakdownLabour$45.00
Spare Parts$40.00
Consumables$10.00
Estimated Cost$95.00
Warranty Status
In Warranty
Until 31 Mar 2028
Purchased On1 Apr 2025
Cover3 years next business day
Purchase Value$1,200
Next business day cover runs to 31 Mar 2028. Batteries are a consumable and sit outside it. Internal NotesHolds hostel allocation records. A data wipe is not required for an on-site battery swap. |
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