Assets
Total Assets
486
$1.24M at book value
In Use
342
70% of the register
Under Maintenance
28
6 awaiting parts
Available
96
ready to allocate
Retired
20
fully depreciated
Quick:
Financial Year: 2026 / 2027
Clear all
| Asset ID | Asset Name | Category | Department | Assigned To | Location | Purchase Date | Asset Value | Condition | Status | Actions | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| AST-2026-0142 |
Interactive Smart Board 75"
ViewPro VB-750 · 1 unit
|
IT Equipment | Academic | 
Ms. Priya Raman
Assistant Warden · EMP-2021-046
|
Main BlockRoom 204 | 01 Apr 2023 | $4,800book $3,000 | Good | In Use | |||
Asset InformationAsset IDAST-2026-0142
ModelViewPro VB-750 · 1 unit
Serial / Lot NoVB750-2023-0142
CategoryIT Equipment
Useful Life8 years
Assignment HistoryAllocated to Ms. Priya Raman12 Apr 2023 · Room 204Moved from Room 118 to 20404 Jan 2025 · EstatesMaintenance HistoryAnnual calibration18 Mar 2026 · passedTouch layer replaced22 Sep 2024 · under warrantyWarranty DetailsWarranty5 years on-site
Valid Until31 Mar 2028
CoverPanel, controller and labour
Claims Raised1 · closed
Vendor InformationVendorViewPro Systems Ltd
ContactMr. Anand Rao
Mobile+1 546 8548 611
PO NumberPO-2023-0088
Payment TermsNet 30
Depreciation DetailsPurchase Value$4,800
Useful Life8 years · straight line
Annual Depreciation$600
Accumulated$1,800 · 3 years
Book Value$3,000
DocumentsInternal NotesPrimary teaching display for Room 204. Next calibration due 18 Mar 2027. |
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| AST-2025-0088 |
Science Lab Microscope Set
OptiLab M200 · 20 units
|
Lab Equipment | Science | Science Department | Science BlockLab 2 | 01 Apr 2022 | $3,600book $2,160 | Good | In Use | |||
Asset InformationAsset IDAST-2025-0088
ModelOptiLab M200 · 20 units
Serial / Lot NoOPT-M200-LOT-0088
CategoryLab Equipment
Useful Life10 years
Assignment HistoryAllocated to the Science Department20 Apr 2022 · Lab 24 units loaned to Lab 111 Feb 2026 · returned 27 FebMaintenance HistoryLens cleaning and alignment09 Jun 2026 · in-house2 units repaired14 Nov 2025 · out of warranty · $180Warranty DetailsWarranty3 years parts only
Valid Until31 Mar 2025 · expired
CoverOptics and stage
Claims RaisedNone
Vendor InformationVendorOptiLab Instruments
ContactMs. Sheila Menon
Mobile+1 546 8548 612
PO NumberPO-2022-0141
Payment TermsNet 45
Depreciation DetailsPurchase Value$3,600
Useful Life10 years · straight line
Annual Depreciation$360
Accumulated$1,440 · 4 years
Book Value$2,160
Internal NotesWarranty lapsed 31 Mar 2025. Repairs now billed to the science consumables budget. |
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| AST-2024-0031 |
School Bus BUS-03
Volvo 9400 · 52 seats
|
Vehicle | Transport | Transport Department | Transport YardBay 3 | 01 Apr 2020 | $58,000book $23,200 | Fair | Under Maintenance | |||
Asset InformationAsset IDAST-2024-0031
ModelVolvo 9400 · 52 seats
Serial / Lot NoVOL9400-BUS03-2020
CategoryVehicle
Useful Life10 years
Assignment HistoryAssigned to Route 3 · Hillside15 Apr 2020 · TransportDriver reassigned02 Jun 2026 · TransportMaintenance HistoryScheduled 60,000 km service31 Jul 2026 · in progressBrake pads replaced18 Apr 2026 · $340Warranty DetailsWarranty5 years powertrain
Valid Until31 Mar 2025 · expired
CoverEngine and gearbox
Claims Raised2 · both settled
Vendor InformationVendorVolvo Commercial · regional
ContactMr. Kiran Das
Mobile+1 546 8548 613
PO NumberPO-2020-0022
Payment TermsNet 60
Depreciation DetailsPurchase Value$58,000
Useful Life10 years · straight line
Annual Depreciation$5,800
Accumulated$34,800 · 6 years
Book Value$23,200
DocumentsInternal NotesOff the road for the 60,000 km service. Low fuel alert cleared before it entered the workshop. |
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| AST-2026-0155 |
Dell Latitude 5540 Laptop
Latitude 5540 · 1 unit
|
IT Equipment | Administration | 
Mrs. Alice Ray
Chief Warden · EMP-2019-014
|
Main BlockAdmin Office | 01 Apr 2025 | $1,200book $900 | Excellent | In Use | |||
Asset InformationAsset IDAST-2026-0155
ModelLatitude 5540 · 1 unit
Serial / Lot NoDL5540-2025-0155
CategoryIT Equipment
Useful Life4 years
Assignment HistoryAllocated to Mrs. Alice Ray08 Apr 2025 · Admin OfficeMaintenance HistoryOperating system re-image05 Jan 2026 · in-houseWarranty DetailsWarranty3 years next business day
Valid Until31 Mar 2028
CoverParts, labour and battery
Claims RaisedNone
Vendor InformationVendorDell Technologies
ContactCorporate desk
Mobile+1 546 8548 614
PO NumberPO-2025-0204
Payment TermsNet 30
Depreciation DetailsPurchase Value$1,200
Useful Life4 years · straight line
Annual Depreciation$300
Accumulated$300 · 1 year
Book Value$900
Internal NotesHolds the hostel allocation records. Full-disk encryption enabled at handover. |
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| AST-2026-0161 |
Hostel Bunk Bed Set
SteelRest BR-2 · 12 units
|
Furniture | Hostel | Not allocated | Nightingale HostelBlock A · Store | 01 Apr 2024 | $3,000book $2,500 | Good | Available | |||
Asset InformationAsset IDAST-2026-0161
ModelSteelRest BR-2 · 12 units
Serial / Lot NoSR-BR2-LOT-0161
CategoryFurniture
Useful Life12 years
Assignment HistoryReceived into Block A store14 Apr 2024 · Estates8 units issued to Block B02 Jun 2025 · returned 30 Jun 2026Maintenance HistoryFrame inspection and re-tightening28 Jun 2026 · in-houseWarranty DetailsWarranty10 years frame
Valid Until31 Mar 2034
CoverFrame and welds · not mattresses
Claims RaisedNone
Vendor InformationVendorSteelRest Furnishings
ContactMr. Joseph Alva
Mobile+1 546 8548 615
PO NumberPO-2024-0117
Payment TermsNet 30
Depreciation DetailsPurchase Value$3,000
Useful Life12 years · straight line
Annual Depreciation$250
Accumulated$500 · 2 years
Book Value$2,500
Internal NotesSpare stock held for the waiting list. Can cover 24 beds once the new wing opens. |
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| AST-2023-0019 |
Library Photocopier
CanonPro IR-2625 · 1 unit
|
Office Equipment | Library | 
Ms. Carla Mendes
Assistant Warden · EMP-2024-088
|
LibraryGround Floor | 01 Apr 2021 | $2,400book $400 | Poor | Under Maintenance | |||
Asset InformationAsset IDAST-2023-0019
ModelCanonPro IR-2625 · 1 unit
Serial / Lot NoCIR2625-2021-0019
CategoryOffice Equipment
Useful Life6 years
Assignment HistoryAllocated to the Library18 Apr 2021 · Ground FloorCustodian changed05 Jul 2026 · Ms. Carla MendesMaintenance HistoryDrum unit failure29 Jul 2026 · awaiting partsFuser replaced17 Feb 2026 · $210Warranty DetailsWarranty2 years comprehensive
Valid Until31 Mar 2023 · expired
CoverExpired — billed per call
Claims Raised3 · all pre-expiry
Vendor InformationVendorCanonPro Office Solutions
ContactMr. Nitin Shah
Mobile+1 546 8548 616
PO NumberPO-2021-0064
Payment TermsNet 30
Depreciation DetailsPurchase Value$2,400
Useful Life6 years · straight line
Annual Depreciation$400
Accumulated$2,000 · 5 years
Book Value$400
Internal NotesBook value is down to $400 and the drum quote is $260. Replacement recommended over repair. |
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| AST-2026-0170 |
Commercial Refrigerator
ColdMax CR-800 · 1 unit
|
Kitchen Equipment | Cafeteria | Cafeteria Department | Main BlockKitchen | 01 Apr 2025 | $2,800book $2,400 | Excellent | In Use | |||
Asset InformationAsset IDAST-2026-0170
ModelColdMax CR-800 · 1 unit
Serial / Lot NoCM-CR800-2025-0170
CategoryKitchen Equipment
Useful Life7 years
Assignment HistoryInstalled in the main kitchen11 Apr 2025 · CafeteriaMaintenance HistoryQuarterly temperature audit01 Jul 2026 · passedCoil cleaning02 Apr 2026 · in-houseWarranty DetailsWarranty5 years compressor
Valid Until31 Mar 2030
CoverCompressor and gas
Claims RaisedNone
Vendor InformationVendorColdMax Refrigeration
ContactMs. Rekha Nair
Mobile+1 546 8548 617
PO NumberPO-2025-0219
Payment TermsNet 30
Depreciation DetailsPurchase Value$2,800
Useful Life7 years · straight line
Annual Depreciation$400
Accumulated$400 · 1 year
Book Value$2,400
DocumentsInternal NotesHolds the perishable stock for the daily menu. Temperature logged twice a day by the kitchen. |
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| AST-2019-0007 |
Desktop Computer Lot
HP ProDesk 400 · 15 units
|
IT Equipment | Academic | Withdrawn from service | Main BlockStore · awaiting disposal | 01 Apr 2020 | $9,000book $0 | Poor | Retired | |||
Asset InformationAsset IDAST-2019-0007
ModelHP ProDesk 400 · 15 units
Serial / Lot NoHP-PD400-LOT-0007
CategoryIT Equipment
Useful Life6 years
Assignment HistoryAllocated to Computer Lab 120 Apr 2020 · AcademicWithdrawn from service30 Jun 2026 · EstatesMaintenance HistoryFinal data wipe certified15 Jul 2026 · ITRAM upgrade on 9 units08 Aug 2023 · $450Warranty DetailsWarranty3 years on-site
Valid Until31 Mar 2023 · expired
CoverExpired
Claims Raised5 · all pre-expiry
Vendor InformationVendorHP Inc · education channel
ContactChannel partner desk
Mobile+1 546 8548 618
PO NumberPO-2020-0009
Payment TermsNet 45
Depreciation DetailsPurchase Value$9,000
Useful Life6 years · straight line
Annual Depreciation$1,500
Accumulated$9,000 · 6 years
Book Value$0
DocumentsInternal NotesFully depreciated at 31 Mar 2026. E-waste collection scheduled with the approved recycler. |
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Showing 1–8 of 486 assets
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