Dashboard | PreSkool - School Management ERP Admin Dashboard Template

Exit Pass

Record Return

Issue Exit Pass

Active Passes

18

currently off campus

Approved Today

46

31 Jul 2026

Pending Approval

7

awaiting a decision

Returned

24

of 46 approved today

Overdue Returns

4

past the expected time

Quick:

Date: 31 Jul 2026 Clear all

	Pass ID	Name	Person Type	Department / Class	Exit Reason	Exit Time	Expected Return	Approved By	Pass Status	Return Status
	EXP-2026-0412	Lisa Gourley II B · AD9892431	Student	Class II BRoom A-104	MedicalSpecialist appointment · out of station	11:2031 Jul 2026	3 Aug 08:45Due in 2d 17h 05m	Mrs. Ellen CruzApproved 10:55	Active	Awaiting Return
Person Information Pass IDEXP-2026-0412 Person TypeStudent ReferenceII B · AD9892431 Department / ClassClass II B Base LocationRoom A-104 Exit Request Details Exit ReasonMedical DetailSpecialist appointment · out of station Requested At09:40 Approving AuthorityClass Teacher · II B Pass NumberSP-2026-0362 Guardian Authorization GuardianMrs. Janet Gourley RelationshipGuardian · mother Contact+1 55 7712 4409 Consent MethodIn person at the reception desk Recorded11:15 Approval Timeline Exit request raised 09:40 · Class II B Guardian authorisation recorded 11:15 · Mrs. Janet Gourley Approved by Mrs. Ellen Cruz 10:55 · Class Teacher · II B Exit pass SP-2026-0362 issued 10:55 · security desk Gate Verification Exit scan at the gate 11:20 · Mr. Samuel Roy · SEC-014 Return scan not recorded Main Gate · Reception desk · Lane 2 Gate register GT-2026-0852 Main Gate · 31 Jul 2026 Return Information Exit Time11:20 Expected Return3 Aug 08:45 Actual ReturnNot recorded Variance2d 17h 05m remaining Return StatusAwaiting Return Supporting Documents Exit Pass SP-2026-0362.pdf Issued 11:10 · used 11:20 · 38 KB Medical Appointment Letter.pdf Uploaded 30 Jul 2026 · 96 KB Internal Notes Guardian collected the student in person and returned the loaned Chromebook on the same visit. Record Return View Pass Exit Pass Panel
	EXP-2026-0418	Rohan Mehta VIII A · AD9891204	Student	Class VIII ARoom B-207	Sports FixtureInter school football · away fixture	08:3031 Jul 2026	16:30Due in 50m	Mr. Ethan BrooksApproved 30 Jul 17:05	Active	Awaiting Return
Person Information Pass IDEXP-2026-0418 Person TypeStudent ReferenceVIII A · AD9891204 Department / ClassClass VIII A Base LocationRoom B-207 Exit Request Details Exit ReasonSports Fixture DetailInter school football · away fixture Requested At30 Jul 15:20 Approving AuthoritySports Coordinator Pass NumberSP-2026-0344 Guardian Authorization GuardianMr. Suresh Mehta RelationshipGuardian · father Contact+1 55 8804 6612 Consent MethodSMS confirmation with one time code Recorded30 Jul 16:40 Approval Timeline Exit request raised 30 Jul 15:20 · Class VIII A Guardian authorisation recorded 30 Jul 16:40 · Mr. Suresh Mehta Approved by Mr. Ethan Brooks 30 Jul 17:05 · Sports Coordinator Exit pass SP-2026-0344 issued 30 Jul 17:05 · security desk Gate Verification Exit scan at the gate 08:30 · Mr. Samuel Roy · SEC-014 Return scan not recorded Main Gate · Reception desk · Lane 2 Gate register GT-2026-0819 Main Gate · 31 Jul 2026 Return Information Exit Time08:30 Expected Return16:30 Actual ReturnNot recorded Variance50m remaining Return StatusAwaiting Return Supporting Documents Exit Pass SP-2026-0344.pdf Issued 08:20 · active · 37 KB Fixture Consent Form.pdf Signed by the guardian · 62 KB Internal Notes Travelling with the school team and a staff escort. Return by the team bus at the main gate. Record Return View Pass Exit Pass Panel
	EXP-2026-0424	Mr. David Kim Science · EMP-2020-033	Teacher	ScienceScience Block · Lab 1	Official DutyExamination board meeting · district office	09:1531 Jul 2026	13:00Returned 20m early	Mrs. Alice RayApproved 29 Jul 14:25	Closed	Returned On Time
Person Information Pass IDEXP-2026-0424 Person TypeTeacher ReferenceScience · EMP-2020-033 Department / ClassScience Base LocationScience Block · Lab 1 Exit Request Details Exit ReasonOfficial Duty DetailExamination board meeting · district office Requested At29 Jul 11:10 Approving AuthorityChief Warden · Administration Pass NumberSP-2026-0351 Guardian Authorization Not applicable Staff passes need no guardian consent Approval Timeline Exit request raised 29 Jul 11:10 · Science Approved by Mrs. Alice Ray 29 Jul 14:25 · Chief Warden · Administration Exit pass SP-2026-0351 issued 29 Jul 14:25 · security desk Gate Verification Exit scan at the gate 09:15 · Mr. Imran Qadir · SEC-022 Return scan at the gate 12:40 · Mr. Imran Qadir · SEC-022 Gate register GT-2026-0836 Main Gate · 31 Jul 2026 Return Information Exit Time09:15 Expected Return13:00 Actual Return12:40 Variance20m early Return StatusReturned On Time Supporting Documents Exit Pass SP-2026-0351.pdf Issued 09:05 · returned 12:40 · 36 KB Board Meeting Invitation.pdf District office · 84 KB Internal Notes Substitution arranged for periods 2 to 5. Returned ahead of the expected time. View Pass Exit Pass Panel
	EXP-2026-0431	Aarav Sharma X C · AD9890877	Student	Class X CRoom C-302	MedicalUnwell in class · sent home	10:0531 Jul 2026	13:05Returned 1h 15m late	Ms. Dana RuizApproved 10:00	Closed	Returned Late
Person Information Pass IDEXP-2026-0431 Person TypeStudent ReferenceX C · AD9890877 Department / ClassClass X C Base LocationRoom C-302 Exit Request Details Exit ReasonMedical DetailUnwell in class · sent home Requested At09:50 Approving AuthoritySchool Nurse · Medical Room Pass NumberSP-2026-0357 Guardian Authorization GuardianMrs. Radha Sharma RelationshipGuardian · mother Contact+1 55 6690 2213 Consent MethodTelephone confirmation to the medical room Recorded09:55 Approval Timeline Exit request raised 09:50 · Class X C Guardian authorisation recorded 09:55 · Mrs. Radha Sharma Approved by Ms. Dana Ruiz 10:00 · School Nurse · Medical Room Exit pass SP-2026-0357 issued 10:00 · security desk Gate Verification Exit scan at the gate 10:05 · Mr. Samuel Roy · SEC-014 Return scan at the gate 14:20 · Mr. Samuel Roy · SEC-014 Gate register GT-2026-0843 Main Gate · 31 Jul 2026 Return Information Exit Time10:05 Expected Return13:05 Actual Return14:20 Variance1h 15m late Return StatusReturned Late Supporting Documents Exit Pass SP-2026-0357.pdf Issued 10:00 · returned 14:20 · 35 KB Medical Room Note.pdf School nurse · 41 KB Internal Notes Returned later than expected. Guardian informed the medical room that the clinic ran behind. View Pass Exit Pass Panel
	EXP-2026-0437	Mr. Ethan Brooks Junior Warden · EMP-2023-071	Staff	AcademicSports Ground · Store 2	PersonalShort personal errand · approved slot	12:0031 Jul 2026	14:00Late by 1h 40m	Mrs. Alice RayApproved 11:15	Expired	Overdue
Person Information Pass IDEXP-2026-0437 Person TypeStaff ReferenceJunior Warden · EMP-2023-071 Department / ClassAcademic Base LocationSports Ground · Store 2 Exit Request Details Exit ReasonPersonal DetailShort personal errand · approved slot Requested At10:30 Approving AuthorityChief Warden · Administration Pass NumberSP-2026-0359 Guardian Authorization Not applicable Staff passes need no guardian consent Approval Timeline Exit request raised 10:30 · Academic Approved by Mrs. Alice Ray 11:15 · Chief Warden · Administration Exit pass SP-2026-0359 issued 11:15 · security desk Gate Verification Exit scan at the gate 12:00 · Mr. Imran Qadir · SEC-022 Return scan not recorded Main Gate · Staff turnstile · Lane 3 Gate register GT-2026-0855 Main Gate · 31 Jul 2026 Return Information Exit Time12:00 Expected Return14:00 Actual ReturnNot recorded Variance1h 40m overdue Return StatusOverdue Supporting Documents Exit Pass SP-2026-0359.pdf Issued 11:50 · expired 14:00 · 36 KB Internal Notes No return scan at the staff turnstile. The security desk has raised an overdue alert with administration. Record Return View Pass Exit Pass Panel
	EXP-2026-0443	Ananya Rao VI A · AD9892118	Student	Class VI ARoom B-101	Guardian RequestFamily function · half day	—Awaiting approval	16:00Not started	Awaiting decisionRaised 14:50	Pending Approval	Not Started
Person Information Pass IDEXP-2026-0443 Person TypeStudent ReferenceVI A · AD9892118 Department / ClassClass VI A Base LocationRoom B-101 Exit Request Details Exit ReasonGuardian Request DetailFamily function · half day Requested At14:50 Approving AuthorityNot assigned Pass NumberNot issued Guardian Authorization GuardianMr. Anil Rao RelationshipGuardian · father Contact+1 55 4417 8830 Consent MethodWritten request submitted at the office Recorded14:45 Approval Timeline Exit request raised 14:50 · Class VI A Guardian authorisation recorded 14:45 · Mr. Anil Rao Awaiting the approving authority 50m in the queue Gate Verification No gate movement recorded Main Gate · Reception desk · Lane 1 Return Information Exit TimeNot checked out Expected Return16:00 Actual ReturnNot recorded VarianceNot started Return StatusNot Started Supporting Documents Guardian Request Letter.pdf Submitted 14:45 · 58 KB Internal Notes Awaiting the class teacher recommendation before the head of section takes the decision. Approve / Reject View Pass Exit Pass Panel
	EXP-2026-0449	Kabir Anand IX B · AD9891560	Student	Class IX BRoom C-208	PersonalOff campus tuition · during class hours	—Request rejected	—Not applicable	Mr. Alan PierceRejected 13:30	Rejected	Not Applicable
Person Information Pass IDEXP-2026-0449 Person TypeStudent ReferenceIX B · AD9891560 Department / ClassClass IX B Base LocationRoom C-208 Exit Request Details Exit ReasonPersonal DetailOff campus tuition · during class hours Requested At12:40 Approving AuthorityHead of Section · Senior School Pass NumberNot issued Guardian Authorization GuardianMrs. Priya Anand RelationshipGuardian · mother Contact+1 55 9930 4471 Consent MethodGuardian consent not received RecordedNot received Approval Timeline Exit request raised 12:40 · Class IX B Rejected by Mr. Alan Pierce 13:30 · Head of Section · Senior School Gate Verification No gate movement recorded Main Gate · Reception desk · Lane 1 Return Information Expected ReturnNot applicable Actual ReturnNot applicable Return StatusNot Applicable Pass StatusRejected ClosesEnd of the working day Supporting Documents Rejection Note.pdf Raised 13:30 · 44 KB Internal Notes Rejected because the reason falls outside the approved exit categories during teaching hours. View Pass Exit Pass Panel
	EXP-2026-0455	Ms. Carla Mendes Assistant Warden · EMP-2024-088	Staff	LibraryLibrary · Ground Floor	Half Day LeaveSecond half leave · approved	Planned 16:00Not checked out	No return dueCloses end of day	Mrs. Alice RayApproved 09:40	Approved	Not Started
Person Information Pass IDEXP-2026-0455 Person TypeStaff ReferenceAssistant Warden · EMP-2024-088 Department / ClassLibrary Base LocationLibrary · Ground Floor Exit Request Details Exit ReasonHalf Day Leave DetailSecond half leave · approved Requested At30 Jul 16:15 Approving AuthorityChief Warden · Administration Pass NumberSP-2026-0364 Guardian Authorization Not applicable Staff passes need no guardian consent Approval Timeline Exit request raised 30 Jul 16:15 · Library Approved by Mrs. Alice Ray 09:40 · Chief Warden · Administration Exit pass SP-2026-0364 issued 09:40 · security desk Gate Verification Not presented at the gate yet Main Gate · Staff turnstile · Lane 3 Return Information Expected ReturnNot applicable Actual ReturnNot applicable Return StatusNot Started Pass StatusApproved ClosesEnd of the working day Supporting Documents Exit Pass SP-2026-0364.pdf Issued 09:45 · not used · 36 KB Leave Approval.pdf HR record · 52 KB Internal Notes Half day leave from 16:00. No return is due today; the pass closes at the end of the working day. Check-Out View Pass Exit Pass Panel

Showing 1–8 of 56 passes · register as at 15:40

Rows:

…

Personal Information

Lisa Gourley

EXP-2026-0412 · AD9892431

Active

Person TypeStudent

ClassII B · Room A-104

Class TeacherMrs. Ellen Cruz

AttendancePresent 07:45

Exit Pass Details

Pass NumberSP-2026-0362

Exit ReasonMedical

Exit Time11:20 · Main Gate

Expected Return3 Aug 2026 · 08:45

Approval Information

Mrs. Ellen Cruz

Class Teacher · approved 10:55

Approved

Guardian Contact

Mrs. Janet Gourley

Mother · +1 55 7712 4409

In person

Check-Out & Return Timeline

Stage	Time	By
Request raised	09:40	Class II B
Approved	10:55	Mrs. Ellen Cruz
Pass issued	11:10	Security desk
Exit scan	11:20	Mr. Samuel Roy
Return scan	Awaited	3 Aug 2026

Security Verification

QR Scan

Passed

Guardian ID

Matched

Handover

Signed

Gate register GT-2026-0852

Main Gate · 31 Jul 2026

Linked

Audit History

Exit request created

09:40 · School Office

Return date set to 3 Aug 2026

10:55 · Mrs. Ellen Cruz

Handover signed at the reception desk

11:20 · Mr. Samuel Roy · SEC-014

Academic Year

Language

Add New

Notifications

Messages

Apps

Kevin Larry

Exit Pass

18

46

7

24

4

Person Information

Exit Request Details

Guardian Authorization

Approval Timeline

Exit request raised

Guardian authorisation recorded

Approved by Mrs. Ellen Cruz

Exit pass SP-2026-0362 issued

Gate Verification

Exit scan at the gate

Return scan not recorded

Gate register GT-2026-0852

Return Information

Supporting Documents

Exit Pass SP-2026-0362.pdf

Medical Appointment Letter.pdf

Internal Notes

Person Information

Exit Request Details

Guardian Authorization

Approval Timeline

Exit request raised

Guardian authorisation recorded

Approved by Mr. Ethan Brooks

Exit pass SP-2026-0344 issued

Gate Verification

Exit scan at the gate

Return scan not recorded

Gate register GT-2026-0819

Return Information

Supporting Documents

Exit Pass SP-2026-0344.pdf

Fixture Consent Form.pdf

Internal Notes

Person Information

Exit Request Details

Guardian Authorization

Approval Timeline

Exit request raised

Approved by Mrs. Alice Ray

Exit pass SP-2026-0351 issued

Gate Verification

Exit scan at the gate

Return scan at the gate

Gate register GT-2026-0836

Return Information

Supporting Documents

Exit Pass SP-2026-0351.pdf

Board Meeting Invitation.pdf

Internal Notes

Person Information

Exit Request Details

Guardian Authorization

Approval Timeline

Exit request raised

Guardian authorisation recorded

Approved by Ms. Dana Ruiz

Exit pass SP-2026-0357 issued

Gate Verification

Exit scan at the gate

Return scan at the gate

Gate register GT-2026-0843

Return Information

Supporting Documents

Exit Pass SP-2026-0357.pdf

Medical Room Note.pdf

Internal Notes